Parents who wish to apply for Grade R or a school transfer for the 2025 school year can do so from Thursday 1 August.
For admission to Grade R, a child must turn six in the year that the child starts Grade R.
Parents applying online will need the following supporting documents: immunisation card; identity document, birth certificate, passport, study permit or proof of application or police affidavit; and proof of address or a police affidavit.
Parents who have not registered on the provincial education department’s online system previously will first need to register on the online site. Once registration is completed, they can proceed to the application.
Transfer applications for Grade 2 to 7 and Grade 9 and 12 are to be done at the relevant school which the parent or caregiver wishes to apply to, or their nearest provincial education department office.
This applies to school transfer requests for learners already attending school in Grade 2 to 7 and Grade 9 to 12.
Schools can only capture applications for their own institution, while district officials can capture applications for multiple schools.
Parents or caregivers will be required to fill out the department’s application form, which can also be downloaded from its website, but can only be submitted to schools or the district office from Thursday 1 August.
They will also be required to submit the relevant supporting documentation: the last school report card; ID, birth certificate, passport, study permit or proof of application or police affidavit; and proof of address or police affidavit.
Parents can drop off the application form and supporting documents at the school directly. They can also contact the school for details on electronic (email) submissions on the official departmental form only.
With regard to Grade 1 and Grade 8 applications, schools are currently finalising their admission lists, confirming placements for children on their waiting lists. This process is ongoing.
The department appealed to all parents and caregivers who have not yet applied for Grade 1 and Grade 8 for the 2025 academic year to do so immediately. They can contact their district office or call 0861 819 919 for more information.
- Visit the department’s admissions site for the application form and relevant details at https://wcedonline.westerncape.gov.za/admissions
